Mploy Staff – Recruitment Poole, Bournemouth, Christchurch, Salisbury, Dorchester & Andover

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Project Coordinator

Posted: 15th November 2021
Salary: £21,000 - £23,000
Location: Yeovil
Reference: PC01

We are looking for a Project Coordinator in the Yeovil area who will be responsible for the co-ordination of areas affecting the delivery of Resolution goods and services, providing a central point of communication and interface with specified clients on a day to day basis.

Key Tasks and Responsibilities:

  • In conjunction with the Project Manager (PM), co-ordinate multiple projects in an efficient and effective manner to ensure these are executed to the highest possible standard and relative to the business and clients’ expectations.
  • In conjunction with the PM, identify customer requirements and communicate these clearly to ensure that all relevant parties are informed.
  • Be responsible for day to day admin activities such as managing the PM’s calendar, setting up calendar invites, arranging site access, typing up notes, setting up new sites on the system etc to facilitate the smooth running of the project and ensure all client folders are kept up to date
  • Ensure projects adhere to Health and Safety (H&S) rules, liaising regularly with the H&S dept. to notify them of upcoming sites, obtaining asbestos reports/Pre-Construction Information Packs, requesting site specific Risk Assessment, Method Statements (RAMS) and COSHH sheets from all contractors undertaking works on site ensuring these are approved. Liaise with the relevant approved inspectors and local authorities to manage any building control and planning requirements, ensuring that all projects comply with regulations and sign off is achieved at the end of the project.
  • Request all relevant information from the PM to allow the project to be set up, ordered and co-ordinated on time.
  • Monitor the suppliers to ensure we fulfil the delivery requirements specified by the customer and replenish stock levels for products related to the client. Ensure there is effective coordination between suppliers and distribution (warehouse department) at all times, confirming a complete and advanced brief of activity to the Warehouse Manager
  • Be responsible for collating and sending the H&S pack and site files to the appointed Site Manager ahead of works starting on site to ensure they have all the relevant information relating to the project.
  • Manage and maintain an accurate record of all relevant business and project expenditure throughout the project endeavouring to provide cost savings for the client whilst maximising profit margins. Assist with the compilation of final accounts and chase in client purchase orders to ensure all invoices are raised and paid on time.
  • Monitor client satisfaction levels
  • Set up new projects on SAGE ensuring project information is kept up to date. Use SAGE to raise pick lists and PO’s to ensure all necessary labour and materials are on site as per programme of works, and invoice the client in line with payment terms.

Full time, Monday to Friday

£21,000 – £23,000 per annum

Perm opportunity