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Operations Administrator

Posted: 28th June 2019
Salary: Negotiable
Location: Southampton,Hampshire
Reference: RAOA

We have an exciting opportunity for an Operations Administrator to join our well-established client in Southampton, they are seeking an Operations Assistant to join them. As the Operations Assistant you will be joining and supporting the Operations Team, assisting with the support of administration associated with Transport, Health & Safety and Facilities Management of the department. You will be the first line office support, dealing effectively and professionally with requests, maintaining excellent customer service.

Key Responsibilities:


  • To support the administration of planned and reactive maintenance of over 60 commercial vehicles, 60 company cars, as well as all grey fleet and various transport related plant assets such as mechanical lifting aids
  • The compilation of driver defect sheets; creating a continuous audit trail for defect rectifications, providing support to review returned inspection sheets for quality of completion
  • Interface with our insurers whenever necessary on motor claims, developing procedures and documentation to evident the reporting of accidents
  • Plan and co-ordinate routine training requirements for all employees on plant assets, such as, mechanical lifting aids

Health & Safety

  • To ensure that all new starters are fully inducted into the company appropriately, working in conjunction with HR and the relevant line manager
  • The completion of routine driver license and driver eye sight checks, ensuring specifically that drivers hold the correct licence entitlement (driving licence and CPC)
  • Interface with our insurers whenever necessary on incident investigation and document retrieval


  • To assist in the organisation of supplier documentation associated with facilities management such as, waste, fuel, intruder alarms, ensuring ease of document retrieval and sufficient visibility of supplier contracts
  • To support office management tasks centrally such as, liaison with cleaners, corporate clothing, stationary and staff car parking

You will have:

  • Excellent organisational skills and time management
  • Methodical work process, ensuring high standards of accuracy
  • Ability to multitask
  • Willingness to undertake continued professional training, for example, 1-day IOSH Managing Safely training
  • Outgoing, friendly and commercially aware
  • A people person with the confidence to speak at all levels
  • A proactive approach to work – you get things done and use initiative
  • A good working knowledge of IT – confident to interrogate and fully utilise fleet asset and work management databases, specifically with spreadsheets

For more information please call Ross @ Mploy for more information.

Apply now for immediate consideration